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Link Expiration Dates

Expiration dates automatically disable share links after a chosen date. This helps improve security by limiting how long external users can access a document.

Setting an Expiration Date

To set an expiration date for a share link:

  1. Create a new share link.
  2. Find the Expiration Date Field.
  3. Select the date when the link should stop working.

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  4. Create the link.
How Expiration Works
Choosing Expiration Dates

Choose the expiration period based on how long access is needed.

Short-Term (Days)

Use short-term expiration dates for:

  • quick reviews
  • temporary meeting access
  • time-sensitive documents

Medium-Term (Weeks)

Use medium-term expiration dates for:

  • project collaboration with deadlines
  • document review cycles
  • contract or approval discussions

Long-Term (Months)

Use longer expiration periods for:

  • ongoing partnerships
  • reference materials
  • longer collaboration windows
Expiration Notifications

Depending on the sharing setup, you may see or receive reminders related to link expiration.

These may include:

  • a reminder before the link expires
  • a notice when the link has expired
  • an alert for the document owner or person managing the link
After Expiration
  • recipients see that the link is no longer active
  • they cannot access the document through that link
  • a new active link is needed for continued access
  • earlier link activity could still remain part of the link history
Best Practices
  • match the expiration period to the business need
  • review and extend links only when necessary
  • use shorter expiration periods for sensitive documents
  • let recipients know when their access will expire
Expiration vs. Manual Revocation

Both expiration and manual revocation can end link access, but they work differently.

Expiration

  • access ends automatically on the chosen date
  • works well for planned access periods
  • usually needs less follow-up once it is configured

Manual Revocation

  • access ends when you remove or disable the link
  • works well when access must stop immediately
  • requires someone to take action to revoke the link
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