Link Expiration Dates

Expiration dates automatically disable share links after a chosen date. This helps improve security by limiting how long external users can access a document. 
 Setting an Expiration Date 
 To set an expiration date for a share link: 
 
 Create a new share link. 
 Find the Expiration Date Field . 
 Select the date when the link should stop working.
 
 
 Create the link. 
 
 How Expiration Works 
 When a link has an expiration date: 
 
 the link remains active until the selected expiration date 
 once the link expires, it no longer provides access 
 recipients cannot continue using the expired link 
 continued access requires an active link 
 
 Choosing Expiration Dates 
 Choose the expiration period based on how long access is needed. 
 Short-Term (Days) 
 Use short-term expiration dates for: 
 
 quick reviews 
 temporary meeting access 
 time-sensitive documents 
 
 Medium-Term (Weeks) 
 Use medium-term expiration dates for: 
 
 project collaboration with deadlines 
 document review cycles 
 contract or approval discussions 
 
 Long-Term (Months) 
 Use longer expiration periods for: 
 
 ongoing partnerships 
 reference materials 
 longer collaboration windows 
 
 Expiration Notifications 
 Depending on the sharing setup, you may see or receive reminders related to link expiration. 
 These may include: 
 
 a reminder before the link expires 
 a notice when the link has expired 
 an alert for the document owner or person managing the link 
 
 After Expiration 
 When a link expires: 
 
 recipients see that the link is no longer active 
 they cannot access the document through that link 
 a new active link is needed for continued access 
 earlier link activity could still remain part of the link history 
 
 Best Practices 
 
 match the expiration period to the business need 
 review and extend links only when necessary 
 use shorter expiration periods for sensitive documents 
 let recipients know when their access will expire 
 
 Expiration vs. Manual Revocation 
 Both expiration and manual revocation can end link access, but they work differently. 
 Expiration 
 
 access ends automatically on the chosen date 
 works well for planned access periods 
 usually needs less follow-up once it is configured 
 
 Manual Revocation 
 
 access ends when you remove or disable the link 
 works well when access must stop immediately 
 requires someone to take action to revoke the link