Link Expiration Dates

Expiration dates automatically disable share links after a chosen date. This helps improve security by limiting how long external users can access a document.

Setting an Expiration Date

To set an expiration date for a share link:

1. Create a new share link.
2. Find the Expiration Date Field.
3. Select the date when the link should stop working.

   

4. Create the link.

How Expiration Works

When a link has an expiration date:

• the link remains active until the selected expiration date
• once the link expires, it no longer provides access
• recipients cannot continue using the expired link
• continued access requires an active link

Choosing Expiration Dates

Choose the expiration period based on how long access is needed.

Short-Term (Days)

Use short-term expiration dates for:

• quick reviews
• temporary meeting access
• time-sensitive documents

Medium-Term (Weeks)

Use medium-term expiration dates for:

• project collaboration with deadlines
• document review cycles
• contract or approval discussions

Long-Term (Months)

Use longer expiration periods for:

• ongoing partnerships
• reference materials
• longer collaboration windows

Expiration Notifications

Depending on the sharing setup, you may see or receive reminders related to link expiration.

These may include:

• a reminder before the link expires
• a notice when the link has expired
• an alert for the document owner or person managing the link

After Expiration

When a link expires:

• recipients see that the link is no longer active
• they cannot access the document through that link
• a new active link is needed for continued access
• earlier link activity could still remain part of the link history

Best Practices

• match the expiration period to the business need
• review and extend links only when necessary
• use shorter expiration periods for sensitive documents
• let recipients know when their access will expire

Expiration vs. Manual Revocation

Both expiration and manual revocation can end link access, but they work differently.

Expiration

• access ends automatically on the chosen date
• works well for planned access periods
• usually needs less follow-up once it is configured

Manual Revocation

• access ends when you remove or disable the link
• works well when access must stop immediately
• requires someone to take action to revoke the link