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Track Changes records edits made to a document so reviewers can see what was changed, who made the change, and decide whether to keep or reject it. This feature is useful for review, approval, and collaborative editing workflows. Enabling Track Changes To star...

If you need to return a document to an earlier state, you can restore a previous version from version history. This is useful when important content was removed, changes need to be undone, or an older draft should become the current version again. When to Rest...

Access version history directly from within the OfficeDocs editor without leaving your document. This makes it easier to review saved versions, preview older content, and restore an earlier version when needed. Accessing Version History from Editor To open ver...

Share documents with other users in your organization so they can view, edit, and collaborate on files directly. Internal sharing gives colleagues access without needing separate copies of the file. Sharing from File Browser To share a file from the file brows...

Share documents with entire groups instead of individual users. Group sharing saves time when collaborating with teams, departments, or project groups. What Are Groups Groups are collections of users created for easier permission management. Depending on your ...

Share entire folders to grant access to multiple files at once. Folder sharing is useful for project folders, team workspaces, and document collections that need to stay available to more than one person. Sharing a Folder To share a folder: Navigate to the fo...

Permissions control what users can do with shared documents. Understanding permissions helps you share files appropriately, securely, and with the right level of access for each person. Permission Levels Different permission levels control how much access a us...

Share links let you share documents with people outside your organization. Depending on the link settings, recipients can open the file, view it online, download it, or collaborate through the shared link. Creating a Share Link To create a share link for a doc...

When creating external share links, you can choose different link types based on what you want recipients to be able to do with the document. Download Links Download links let recipients download a copy of the document. Features recipients get a copy on their...

Expiration dates automatically disable share links after a chosen date. This helps improve security by limiting how long external users can access a document. Setting an Expiration Date To set an expiration date for a share link: Create a new share link. Find...

When sharing documents externally, you may be able to control whether recipients can access the document’s version history. This helps you decide how much document history should be visible to external users. Version History Options When editing a share link, ...

After creating share links, it is important to review and manage them over time. This helps you keep access organized, up to date, and secure. Viewing All External Shares For a Single Document Open the sharing settings for that file. Find the External Links s...

When external users no longer need access to a document, you can remove that access by revoking the share link. When to Revoke Access You may want to revoke external access when: A project or collaboration has ended Your relationship with the external party h...

This guide is for external users who have received a share link to access a document in OfficeDocs. Follow these steps to open the document and complete the email verification process. Step 1: Click the Share Link Click the link you received by email, chat, or...

External users must verify their email address before accessing shared documents. This extra step helps make sure only the intended recipient can open the file. How Verification Works The external user clicks the share link. They enter their email address. A ...

If you have received a share link with edit permissions, you can make changes directly in OfficeDocs without needing a full internal account. Your access depends on the permission level assigned to the link. Confirming View & Edit Access You have view & edit a...

Depending on how the document was shared, you may be allowed to view or restore previous versions of the document. Version History Access Levels Your access depends on the share link settings: None — Version history is hidden View Only — You can see versions ...

The file browser is your main place for managing documents in OfficeDocs. You can use it to move through folders, locate files, and perform common file actions. Accessing the File Browser Log in to your account. Open the Files module. Your files and folders a...

Organize your documents by creating folders. Folders help you group related files and keep your file space clean and easy to manage. Creating a New Folder Navigate to the location where you want the folder. Click the New button or the + Icon button. Select Fo...