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OfficeDocs includes a presentation editor for working with PowerPoint files and other presentation formats. This guide helps you understand the editor layout, manage slides, update content, apply design changes, and present your slideshow with confidence. Pres...

OfficeDocs lets you open, review, annotate, and fill out PDF documents directly in your browser. This guide introduces the main tools available in the PDF viewer and explains how to navigate files, add annotations, complete forms, and save your work. Opening P...

OfficeDocs includes a full set of text formatting tools to help you create clear, professional-looking documents. This guide introduces the main formatting options available for text, paragraphs, lists, styles, and reusable formatting. Basic formatting You can...

OfficeDocs lets you add images and other visual elements to your documents to make content clearer and more engaging. This guide covers the main options for inserting images, adjusting their size and position, and working with related visual tools in the docum...

Tables help organize information into rows and columns, making content easier to read and compare. This guide explains how to insert a table, edit its structure, format its appearance, and use common table tools in the document editor.  Inserting a table To in...

Charts help turn data into visuals that are easier to read and compare. OfficeDocs supports charts in documents, spreadsheets, and presentations, with tools for inserting charts, editing data, changing chart types, and formatting chart elements.  Inserting a c...

Find and Replace helps you quickly locate text in a document and, if needed, replace it with new content. This is useful when you want to make the same change throughout the document or review repeated terms one by one.  Finding text Use the search tools to lo...

OfficeDocs helps you catch spelling mistakes while you work so your documents stay clear and professional. This guide explains how to review flagged words, manage spell check settings, and work with language options.  Automatic spell check Spell check can run ...

OfficeDocs lets you download a copy of your file to your computer or export it to another format for sharing, printing, or continued work in another app. Depending on the editor you are using, the list of available formats may vary.  Downloading a document You...

OfficeDocs lets multiple users work on the same document at the same time. This makes it easier to collaborate, review updates, and keep everyone working in the same file instead of sending separate copies back and forth.  How It Works When multiple people ope...

OfficeDocs shows when other people are viewing or editing the same document. These presence indicators help teams stay aware of who is active in the file and make collaboration easier to manage.  Where to see active users You can usually see active user indica...

OfficeDocs saves document versions as you work, making it easier to review earlier changes, compare updates, and restore a previous version when needed. Version history is especially useful when several people are editing the same file or when you want to trac...

Comments let you leave notes, suggestions, and feedback without changing the main content of the document. They are useful for collaboration, review, and follow-up during editing. Comments also remain attached to the document until they are resolved or deleted...

Track Changes records edits made to a document so reviewers can see what was changed, who made the change, and decide whether to keep or reject it. This feature is useful for review, approval, and collaborative editing workflows. Enabling Track Changes To star...

If you need to return a document to an earlier state, you can restore a previous version from version history. This is useful when important content was removed, changes need to be undone, or an older draft should become the current version again. When to Rest...

Access version history directly from within the OfficeDocs editor without leaving your document. This makes it easier to review saved versions, preview older content, and restore an earlier version when needed. Accessing Version History from Editor To open ver...

Share documents with other users in your organization so they can view, edit, and collaborate on files directly. Internal sharing gives colleagues access without needing separate copies of the file. Sharing from File Browser To share a file from the file brows...

Share documents with entire groups instead of individual users. Group sharing saves time when collaborating with teams, departments, or project groups. What Are Groups Groups are collections of users created for easier permission management. Depending on your ...

Share entire folders to grant access to multiple files at once. Folder sharing is useful for project folders, team workspaces, and document collections that need to stay available to more than one person. Sharing a Folder To share a folder: Navigate to the fo...

Permissions control what users can do with shared documents. Understanding permissions helps you share files appropriately, securely, and with the right level of access for each person. Permission Levels Different permission levels control how much access a us...