Example: Company-Wide Resources
Best Practices: Creating Company-Wide Resources
Providing your entire staff with access to standard company information is a great way to streamline onboarding and daily operations. By using "Read only" permissions, Human Resources or Office Managers can share vital directories and schedules without risking accidental edits.
Note on access: To share resources across your organization, the main shared account must be an Enhanced mailbox. Because you can mix mailbox types under a single domain, the team members receiving access can use either Basic or Enhanced accounts.
Step 1: Share a Company Holidays Calendar
Create a master calendar containing office closures, company holidays, and major corporate events. Share this calendar with the "Everyone" group and set the permission strictly to "Read only". This ensures all staff can view the schedule, but only authorized administrators can make changes.
Step 2: Share an Internal Staff Directory
Ensure everyone has the contact details they need to reach their colleagues. Create a master address book for internal staff, share it with the "Everyone" group, and grant them "Read only" access.