Webmail - Files and Folder Sharing

Sharing Files and Folders

The Webmail allows you to share folders and files with other members of your organization, enabling seamless collaboration.

 

How to Share a Folder

Follow these steps to activate sharing for a specific folder within your Webmail:

1. Select the Folder: In the Webmail files section, right-click on the folder you wish to share and select Properties.
   
   
   

2. Activate Sharing: In the Properties tab, check the box labeled Activate sharing. This enables the sharing functionality for that specific directory.
   
   
   
   

3. Configure Notifications (Optional): You may also choose to:

   • Notify me about changes in this folder: Receive alerts when others modify files.

   • Apply the folder's display settings for everyone: Standardize the view for all collaborators.

4. Save Changes: Click Apply or Save.

 

Managing Permissions

Once sharing is active, you can define exactly who has access and what level of control they have.

1. Navigate to the Permissions tab within the Properties window.

2. Add Members: Click the plus (+) icon to add new users or groups to the folder.

3. Set Permission Levels: Assign specific access levels to each user or group:

   • Read only: Users can view and download files but cannot make changes.

   • Read and Create only: Users can view files and upload new content but cannot delete or modify existing files.

   • Manage: Full access to view, upload, edit, and delete content.

4. Remove Access: To stop sharing with a specific user, select their name and click the trash icon.

5. Finalize: Click Save to apply the permissions.

 

Accessing Shared Content

When a folder is shared with you, it will appear under the Shared section in your file navigation sidebar. This allows teams to maintain a central repository for shared documents, images, and project files.