# Event Setup This guide details how to configure your **Event Types** to perfectly match your meeting requirements, from basic setup to advanced booking rules. --- ## Creating a New Event Type To start, navigate to the **Event Types** tab and click the **+ New** button. A modal will appear where you can define the core parameters of your meeting: - **Title**: Give your event a clear name, such as "Consultation" or "Quick Chat". - **URL**: Customize the specific link slug guests will use to book this event. - **Description**: Briefly explain what the meeting is for so guests know what to expect. - **Duration**: Select how long the meeting will last in minutes. [![EasyMeet - 2 - Add event types - type of meetings your customers can schedule.PNG](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/scaled-1680-/easymeet-2-add-event-types-type-of-meetings-your-customers-can-schedule.PNG)](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/easymeet-2-add-event-types-type-of-meetings-your-customers-can-schedule.PNG) --- ## Event Setup Once the event is created, you can access more granular settings in the **Event Setup** section: - **AI Translation**: You can toggle an option to automatically translate your title and description to the visitor's browser language using AI. - **Interface Language**: Set the default language for the booking interface or allow it to match the visitor's browser language. - **Duration Flexibility**: In addition to a fixed duration, you can enable an option that allows the booker to select their preferred meeting length. - **Location**: Define where the meeting takes place, such as a **Video Meeting**. [![EasyMeet - 2 - Add event types - event setup.PNG](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/scaled-1680-/easymeet-2-add-event-types-event-setup.PNG)](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/easymeet-2-add-event-types-event-setup.PNG) --- ## ## Availability Assign which schedule this event type should follow. By default, this uses your standard **Working Hours**, but you can select different schedules if you have created them. [![EasyMeet 2 - Add event types - availability.PNG](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/scaled-1680-/easymeet-2-add-event-types-availability.PNG)](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/easymeet-2-add-event-types-availability.PNG) ## Limits - **Buffers**: Add "No buffer time" or specific intervals before and after events to prevent back to back meetings. - **Minimum Notice**: Prevent last minute surprises by requiring a minimum amount of notice (e.g., 2 hours) before someone can book. - **Time-slot intervals**: Choose how frequently slots are displayed (e.g., every 15 minutes or based on event length). - **Booking Frequency**: Limit how many times this specific event can be booked overall. - **Future Bookings**: Set a limit on how far into the future guests are allowed to schedule a meeting. [![EasyMeet 2 - Add event types - limits.PNG](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/scaled-1680-/easymeet-2-add-event-types-limits.PNG)](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/easymeet-2-add-event-types-limits.PNG) --- ## Advanced Options
[![EasyMeet - event setup - advanced tab - 1.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/scaled-1680-/easymeet-event-setup-advanced-tab-1.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/easymeet-event-setup-advanced-tab-1.png)[![EasyMeet - event setup - advanced tab - 2.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/scaled-1680-/easymeet-event-setup-advanced-tab-2.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/easymeet-event-setup-advanced-tab-2.png)[![EasyMeet - event setup - advanced tab - 3.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/scaled-1680-/easymeet-event-setup-advanced-tab-3.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/easymeet-event-setup-advanced-tab-3.png)[![EasyMeet - event setup - advanced tab - 4.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/scaled-1680-/easymeet-event-setup-advanced-tab-4.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-05/easymeet-event-setup-advanced-tab-4.png)
### The **Advanced** tab provides granular control over your calendar integration, the booking process, and how your event appears to guests. #### #### Calendar and Syncing Manage how bookings interact with your existing calendar to prevent double bookings. - **Add to calendar**: Select the specific calendar where new bookings should be recorded. - **Event name**: Customize the format of the meeting name as it will appear in your calendar. - **Check for conflicts**: Toggle which calendars the system should monitor to prevent overlapping appointments. - **Organizer identity**: Choose whether to use the default calendar email as the meeting organizer. #### #### Layout and Booking Questions Customize what your guests see and what information they must provide. - **Display Layout**: Enable different views like **Month**, **Weekly**, or **Column** to allow bookers to switch their preferred view. - **Confirmation Method**: Choose whether bookers receive confirmations via **Email** or **Phone**. - **Custom Questions**: While **Name** and **Email** are required by default, you can add or edit fields for **Phone Number**, **Additional notes**, or **Reason for reschedule**. - **Guest Invitations**: Enable the **Add guests** option to allow bookers to invite additional attendees during the scheduling process. #### #### Booking Rules and Workflow Define the logic and restrictions for every appointment. - **Requires confirmation**: Enable this if you want to manually approve each booking before it is finalized and added to your calendar. - **Disable Cancel or Reschedule**: Prevent guests from changing or cancelling their appointments through the automated links. - **Email Verification**: Require bookers to verify their email address before they can successfully schedule an event. - **Redirect on booking**: Automatically send guests to a custom URL after they finish scheduling. - **Offer seats**: Use this for group sessions where multiple guests can book the same time slot. #### #### Privacy and Advanced Customization Protect your sensitive data and tailor the communication style. - **Private Links**: Generate unique URLs with configurable expiry and usage limits to avoid exposing your main username. - **Hide Personal Details**: You can choose to hide your email address from the booking screen or hide event notes in the calendar entry for privacy reasons. - **Lock Timezone**: Fix the timezone on the booking page, which is particularly helpful for coordinating in-person events. - **Custom Reply-To**: Specify a different email address to receive replies to confirmation emails instead of the default organizer email. - **Rescheduling Logic**: Toggle whether users can reschedule past events or create new bookings through a reschedule link. #### Administrative Settings - **Offer Seats**: Enable this for group sessions where multiple guests can book the same time slot. - **Custom Reply-To**: Use a specific email address for confirmation replies instead of the default organizer email. - **Event Type Color**: Assign a color to the event type to help differentiate bookings within your internal dashboard.