Track Changes

Track Changes records edits made to a document so reviewers can see what was changed, who made the change, and decide whether to keep or reject it. This feature is useful for review, approval, and collaborative editing workflows. 
 Enabling Track Changes 
 To start recording edits: 
 
 Open the Collaboration tab. 
 Click Track Changes . 
 The button becomes active. 
 New edits are recorded and marked in the document. 
 
 
 In some cases, Track Changes can also be enabled from the status bar. 
 
 How tracked changes appear 
 Tracked edits are shown directly in the document so you can review them clearly. 
 
 Insertions appear as newly added text

 
 
 Deletions appear as removed text with strikeout formatting

 
 
 Formatting changes can be shown in the document or in the review details
 
 
 
 
 Changes made by different users may appear in different colors. 
 Viewing tracked changes 
 You can choose how tracked changes are displayed while reviewing the document. 
 Display modes 
 
 
 Markup and balloons shows tracked changes in the document and in balloons 
 Only markup shows tracked changes in the document text only 
 Final shows how the document looks if all changes are accepted 
 Original shows how the document looks if all changes are rejected 
 
 These display modes change how the document is shown, but they do not automatically accept or reject changes. 
 Accepting and rejecting changes 
 You can review changes one by one or apply an action to all changes. 
 Individual changes 
 
 Click a tracked change. 
 Click Accept to keep the change. 
 Click Reject to remove the change. 
 
 
 You can also right-click a change and choose Accept Change or Reject Change . 
 
 All changes 
 Use these options when you want to apply the same action to every tracked change in the document. 
 
 Accept All keeps every tracked change 
 Reject All removes every tracked change 
 
 
 Navigation 
 To move through changes one at a time: 
 
 click Next to go to the next change 
 click Previous to go to the previous change 
 
 
 Track Changes in collaboration 
 Track Changes is especially useful when several people work on the same file. 
 
 reviewers can suggest edits without changing the final content directly 
 collaborators can review one another’s changes before accepting them 
 tracked changes help teams keep a clear approval process 
 
 If a document is shared with review-only access, tracking may already be enabled by default. 
 Finalizing a Document 
 Once the review is complete, you can finalize the document by applying the remaining tracked changes. 
 To finalize the document: 
 
 Review all remaining tracked changes. 
 Use Accept or Reject for each change, or use Accept All or Reject All if appropriate. 
 Switch to Final view if you want to preview the finished version. 
 Make sure no unresolved review changes remain. 
 Save the document when the review is complete. 
 
 This helps ensure the final version is clean and ready to share. 
 Best practices 
 These habits can make review work easier: 
 
 Enable Track Changes before sending for review 
 Include comments explaining significant changes 
 Review changes carefully before accepting 
 Always finalize documents before distribution