# Sharing from Desktop

Share your OfficeDocs files with other people directly from Desktop Editors, without switching to a web browser.

##### **Accessing Share Options**

**From File Browser**

1. Open your connected OfficeDocs files in Desktop Editors. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/scaled-1680-/Kdoimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/Kdoimage.png)
2. Go to the file you want to share.
3. **Right-click** the file.
4. Select **Share externally**. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/scaled-1680-/pHYimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/pHYimage.png)
5. **Create** a link and **Send** it to the destinated user. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/scaled-1680-/t84image.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/t84image.png)

**From the file explorer**

1. Right-Click the document you want to share.
2. Click the **Share** button. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/scaled-1680-/F4zimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/F4zimage.png)
3. Sharing window opens then share it. [![Screenshot 2026-11-04 132953 wde.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/scaled-1680-/screenshot-2026-11-04-132953-wde.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/screenshot-2026-11-04-132953-wde.png)

##### **Creating Share Links**

Generate links for external sharing:

1. **Right-Click** the file.
2. Look for the **Share Externally** section. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/scaled-1680-/552image.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/552image.png)
3. Select the link type you want, such as view or edit. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/scaled-1680-/Xiiimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/Xiiimage.png)
4. Create the link.
5. Copy the link and send it to the recipient. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/scaled-1680-/uNfimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/uNfimage.png)

##### **Permission Levels**

- **Download Only —** The user can download a copy of the document without editing the original online
- **View in browser** — The user can open and read the document only
- **View & Edit collaboratively** — The user can make changes to the document

##### **Managing Existing Shares**

1. Open the share dialog.
2. Review the list of users who already have access.
3. Change the **Version History access.**
4. Remove access by selecting the **Revoke** option.

[![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/scaled-1680-/tr3image.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/tr3image.png)

##### **Email Notifications**

- Users usually receive an email when a file is shared with them
- You may be able to include a message with your share
- External share links may need to be sent separately

##### **Share Folders**

To share an entire folder from the Cloud:

1. Go to the folder you want to share.
2. Right-click the folder.
3. Select **Properties**. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/scaled-1680-/Jsgimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/Jsgimage.png)
4. Choose the folder **Permissions** then the **+** icon. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/scaled-1680-/BKNimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/BKNimage.png)
5. Share it then click **Add**. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/scaled-1680-/PFsimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-11/PFsimage.png)

##### **Sharing from Desktop Editors**

You cannot share files directly from the Desktop Editors interface. To manage sharing, open the connected cloud workspace, which takes you to the PolarisMail interface where sharing options are available.

**Other Ways to Share**

You can also share files through the **File Explorer**, where you can access sharing settings for supported documents and folders.