# Saving Documents

OfficeDocs saves your work automatically while you edit. This guide explains how saving works, how version history is created, and how to download a copy of your document when needed.

**How saving works**

OfficeDocs automatically saves changes as you work, so in most cases you do not need to save manually. A status indicator in the editor shows when changes are being saved.

If you want to save manually, you can:

- Press **Ctrl+S** on Windows or Linux
- Press **Cmd+S** on Mac
- Click the **Save** icon in the toolbar
- Use **File > Save**

Manual saves can create version history entries, making it easier to return to earlier points in the document.

**Version history**

Each saved version can be reviewed later. Version history allows you to:

- View previous versions of a document
- Compare changes between versions
- Restore an earlier version if needed

If you want to learn more, refer to the [Viewing Version History](https://test88a--com.w.emailarray.com/go/modules/emailarray/officedocs/docs/wiki/versions/viewing-history.html) guide.

**Download a copy of your document**

To save a copy of the document to your device:

1. Open the **File** menu in the editor.
2. Select **Download as** or **Save as**.
3. Choose the file format you want.
4. The file will be downloaded to your computer.

[![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/8RQimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/8RQimage.png)

Available formats may include:

- Original format **(.docx, .xlsx, .pptx**)
- **PDF**
- Other compatible file types

**Offline editing**

When using **OnlyOffice Desktop Editors**, documents may be cached locally for offline access. Any changes made offline are synchronized when the application reconnects to the server.

**Troubleshooting**

**Changes are not saving**

- Check your internet connection.
- Verify that you have edit permissions for the document.
- Refresh the page and reopen the document if needed.

**A version does not appear in history**

- Wait a few moments for the save to complete.
- Refresh the version history panel.
- Very small changes may be grouped with later saves.