Renaming Files and Folders

Change the names of your files and folders to keep them organized and easy to identify. 
 Renaming a File or Folder 
 Right-Click Method 
 
 Right-click the item. 
 Select Properties  then Name, Extension .
 
 
 Type the new name.
 
 
 Press Enter to confirm. 
 
 Naming Guidelines 
 
 Use descriptive, meaningful names 
 Keep names reasonably short 
 Avoid special characters such as

 \ / : * ? " < > | 
 
 Include dates when useful, such as  YYYY-MM-DD 
 Use version numbers when tracking files manually 
 
 File Extensions 
 When renaming files: 
 
 The file extension, such as . docx or . xlsx , should usually stay unchanged 
 Changing the extension may affect how the file opens 
 The system may show a warning if you try to change the extension 
 
 Impact of Renaming 
 
 File content is not changed 
 Sharing permissions stay in place 
 Internal share links continue working 
 External share links continue working 
 Version history is preserved 
 
 Canceling a Rename 
 
 Press Esc before confirming the new name 
 The original name is kept 
 
 Undoing a Rename 
 
 Press Ctrl+Z immediately after renaming, if available 
 Or rename the item again manually 
 
 Best Practices 
 
 Use a consistent naming style 
 Include project or client names when helpful 
 Add dates for time-sensitive files 
 Avoid generic names such as Document1