Renaming Files and Folders

Change the names of your files and folders to keep them organized and easy to identify.

Renaming a File or Folder

Right-Click Method

1. Right-click the item.
2. Select Properties then Name, Extension.

   

3. Type the new name.

   

4. Press Enter to confirm.

Naming Guidelines

• Use descriptive, meaningful names
• Keep names reasonably short
• Avoid special characters such as 

  \ / : * ? " < > |

• Include dates when useful, such as YYYY-MM-DD
• Use version numbers when tracking files manually

File Extensions

When renaming files:

• The file extension, such as .docx or .xlsx, should usually stay unchanged
• Changing the extension may affect how the file opens
• The system may show a warning if you try to change the extension

Impact of Renaming

• File content is not changed
• Sharing permissions stay in place
• Internal share links continue working
• External share links continue working
• Version history is preserved

Canceling a Rename

• Press Esc before confirming the new name
• The original name is kept

Undoing a Rename

• Press Ctrl+Z immediately after renaming, if available
• Or rename the item again manually

Best Practices

• Use a consistent naming style
• Include project or client names when helpful
• Add dates for time-sensitive files
• Avoid generic names such as Document1