# Formatting Text

OfficeDocs includes a full set of text formatting tools to help you create clear, professional-looking documents. This guide introduces the main formatting options available for text, paragraphs, lists, styles, and reusable formatting.

**Basic formatting**

You can quickly apply common text formatting using the toolbar or keyboard shortcuts.

- **Bold:** Makes selected text stand out
- **Italic:** Adds emphasis to selected text
- **Underline:** Draws attention to important text
- **Strikethrough:** Marks text as removed or no longer needed
- **Subscript:** Places smaller text below the line
- **Superscript:** Places smaller text above the line

Common shortcuts include:

- **Ctrl+B** for bold
- **Ctrl+I**  for italic
- **Ctrl+U** for underline
- **Ctrl+.** for subscript
- **Ctrl+,** for superscript

**Font settings**

Font settings help you control how your text looks and feels throughout the document.

- **Font family:** Choose from the available fonts in the dropdown menu
- **Font size:** Select a preset size or enter a custom value
- **Font color:** Change the color of the selected text
- **Highlight color:** Add background highlighting to make text easier to notice

**Paragraph formatting**

Paragraph tools help you improve readability and organize content more clearly.

- **Alignment:** Align text to the left, center, right, or justify it
- **Line spacing:** Use single, 1.5, double, or custom spacing
- **Indentation:** Create first-line, hanging, or block indents
- **Spacing:** Add space before or after paragraphs

**Lists**

Lists are useful for breaking information into clear and easy-to-follow points.

To create a bulleted or numbered list:

1. Place the cursor where you want the list to begin.
2. Click the bulleted list or numbered list button.
3. Type the first item and press **Enter** to add the next one.
4. Press **Enter** twice, or click the list button again, to end the list.

To change the list style, use the dropdown arrow next to the list buttons.

**Styles**

Styles help keep formatting consistent across your document and save time when working with longer content.

Available styles may include:

- **Heading 1–6:** Use for section titles and subheadings
- **Normal:** Standard body text
- **Quote:** Use for quoted text or callout sections
- **Code:** Use for monospace or code-style formatting

To apply a style, select the text and choose the desired option from the Styles dropdown.

**Clear formatting**

If you want to remove formatting and return text to a simpler style, you can clear formatting from the selected text.

- Select the text
- Click the **Clear Formatting** icon

This is useful when pasted text includes unwanted formatting.

**Format Painter**

Format Painter lets you copy formatting from one part of the document and apply it somewhere else.

To use Format Painter:

1. Select text that already has the formatting you want to reuse.
2. Click the **Format Painter** button.
3. Select the text where you want to apply the same formatting.

Double-click **Format Painter** if you want to apply the same formatting to multiple selections.