# Find and Replace

Find and Replace helps you quickly locate text in a document and, if needed, replace it with new content. This is useful when you want to make the same change throughout the document or review repeated terms one by one.

**Finding text**

Use the search tools to locate words, phrases, or repeated content in your document. You can open a small search panel for quick results or the full panel for more options.

**Basic find**

1. Press **Ctrl+F** to open the search panel.
2. Type the word or phrase you want to find.
3. Press **Enter** or use the navigation arrows.
4. Move through the matches one by one until you find the result you need.

[![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/pCSimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/pCSimage.png)

**Find options**

Use search options to make your results more precise.

- **Match Case** finds only text with the same uppercase and lowercase letters
- **Whole Words Only** finds complete words and ignores partial matches
- **Highlight All** highlights every match in the document when available in the search panel options

**Replacing text**

If you want to update text after finding it, you can use the replace tools to change one match at a time or all matches at once.

**Basic replace**

1. Press **Ctrl+H** or the **search icon** to open the full **Find and Replace** panel.
2. Enter the text you want to find in the **Find** field.
3. Enter the new text in the **Replace with** field.
4. Choose how you want to apply the change.

[![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/Hcyimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/Hcyimage.png)

**Replace options**

You can choose the replacement method that fits your task.

- **Replace** changes the current match and moves to the next one
- **Replace All** changes all matches in the document at once
- Use the navigation arrows to skip a match and move to the next result without replacing it

**Advanced find**

You can refine your search further when you need to find formatting or special characters instead of regular text.

**Using special characters**

You can search for certain nonprinting or special characters when cleaning up document formatting.

Common examples include:

- **Paragraph marks** (Code: ^p)
- **Tab characters** (Code: ^t)
- **Line break** (Code: ^l)
- **Page break** (Code: ^m)
- **Any character** (Code: ^?)
- **Any digit** (Code: ^#)
- **Any letter** (Code: ^$)

**Finding formatting**

You can search for text that uses a specific format.

1. Open **Find and Replace**.
2. Choose the formatting you want to search for, such as font style or other text formatting.
3. Run the search to find matching content.

**Replacing formatting**

You can also replace formatting throughout the document without necessarily changing the text itself.

1. Open **Find and Replace**.
2. Leave the **Find** field empty if you want to apply formatting broadly, or enter text if you want to target specific content.
3. Click in the **Replace** field.
4. Choose the new formatting you want to apply.
5. Use **Replace** or **Replace All** to apply the change.

**Navigation shortcuts**

These shortcuts help you work faster when searching through a document.

- **Ctrl+F** opens the search panel
- **Ctrl+H** opens the **Find and Replace** panel
- **Enter** moves to the next result from the search field
- **Esc** closes the search panel

**Tips**

These habits can help avoid unwanted changes when using replace tools.

- Review matches carefully before using **Replace All**
- Use **Match Case** when letter case matters
- Use **Whole Words Only** to avoid partial matches
- Check the document after bulk changes to make sure the results are correct