Downloading and Exporting

OfficeDocs lets you download a copy of your file to your computer or export it to another format for sharing, printing, or continued work in another app. Depending on the editor you are using, the list of available formats may vary.  
 Downloading a document 
 You can download a file directly from the editor while you are working on it. 
 From the editor 
 
 Open the file you want to download. 
 Click File . 
 Select Download as or Save Copy as , depending on the editor. 
 Choose the format you want. 
 The file is downloaded to your computer. 
 
 
 From the file browser 
 If your workspace includes a file browser, you may also be able to download the original file directly from there. 
 
 Locate the file in the file browser. 
 Right-click the file. 
 Select Download . 
 The file is downloaded in its current format. 
 
 Export formats 
 OfficeDocs supports different download and export formats depending on the type of file you are working with.  
 Documents 
 Common document export formats include: 
 
 DOCX for Microsoft Word 
 PDF for sharing or printing 
 ODT for OpenDocument text files 
 RTF for rich text documents 
 TXT for plain text files  
 
 
 Spreadsheets 
 Common spreadsheet export formats include: 
 
 XLSX for Microsoft Excel 
 ODS for OpenDocument spreadsheets 
 CSV for data-only export 
 PDF for sharing or printing 
 In some cases, other formats such as PDF/A , XLTX , OTS , JPG , or PNG may also be available. 
 
 
 Presentations 
 Common presentation export formats include: 
 
 PPTX for Microsoft PowerPoint 
 PDF for sharing or distribution 
 ODP for OpenDocument presentations 
 In some cases, presentation templates or PDF/A may also be available. 
 
 
 Exporting to PDF 
 PDF is a useful option when you want to share a file without expecting further edits. 
 PDF export is useful for: 
 
 Sharing a file with users who do not use office software 
 Printing a document or spreadsheet 
 Keeping the layout more consistent 
 Creating a version intended mainly for viewing 
 
 PDF options 
 Some editors may offer extra PDF export settings, such as: 
 
 Page range selection 
 Output quality 
 Print-related settings 
 Comment visibility, depending on the editor and file type  
 
 Download vs. export 
 Downloading and exporting are similar, but they are not always the same. 
 
 Download keeps the file in its current or original format 
 Export creates a copy in a different format 
 Download is useful when you want to keep editing the file later 
 Export is useful when you need a file for sharing, printing, or compatibility with another app 
 
 Tips 
 
 Use PDF when you want to share a more stable final version 
 Keep the original format if you plan to continue editing 
 Use CSV only when you need spreadsheet data without formatting 
 Review exported files to make sure the formatting looks correct after conversion