# Creating Share Links Share links let you share documents with people outside your organization. Depending on the link settings, recipients can open the file, view it online, download it, or collaborate through the shared link. ##### **Creating a Share Link** To create a share link for a document: 1. Navigate to the file in the **Files** module. 2. Right-click the file and open **Share Externally**. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/TGBimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/TGBimage.png) 3. Select **Create Share.**[![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/iRgimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/iRgimage.png) 4. Configure the link settings. 5. Click **Create** or save the link. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/qnqimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/qnqimage.png) 6. A link is then generated and can be **Copied** or **Deleted**. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/vSQimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/vSQimage.png) ##### **Link Settings** When creating a share link, you can configure different access and security options. **Permission Level** A share link can use different permission levels depending on the document type and the sharing options available. - **Download Only** - **View in Browser** lets recipients read the document without editing it - **View and Edit** lets recipients modify the document if editing access is allowed through the link [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/rROimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/rROimage.png) **Expiration Date** You can set a time limit for the link. - choose a date when the link stops working - after the expiration date, recipients can no longer use the link [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/Djjimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/Djjimage.png) ##### **Sharing the Link** Once the link is created: 1. Copy the generated link. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/cE4image.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/cE4image.png) 2. Send it to recipients by email, chat, or another method. 3. Recipients use the link to open the shared document. You may also be able to send the link directly from the sharing window. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/udjimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/udjimage.png) ##### **What Recipients Experience** When someone opens a shared link, they may go through a short access process before opening the file. A recipient may need to: 1. Click the share link. 2. Enter their **Email Address** and **Full Name** if requested. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/mvGimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/mvGimage.png) 3. Receive a verification code by email. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/oedimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/oedimage.png) [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/Wdzimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/Wdzimage.png) 4. Enter the code to verify access. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/7A8image.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/7A8image.png) 5. The document will open automatically. ##### **Managing Share Links** You can review and manage active links after they are created. **View Existing Links** 1. Open the **External Sharing Window** for the document. 2. View the active links and their settings. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/Wb2image.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/Wb2image.png) **Delete a Link** 1. Find the link you want to remove. 2. Click **Delete**. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/0fMimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/0fMimage.png) 3. Confirm the deletion if prompted. 4. The link stops working immediately. ##### **Multiple Links** You can create more than one share link for the same document. This can be useful when you need: - different links for different recipients - different permission levels for different use cases - separate links for easier tracking and control ##### **Security Considerations** When creating share links: - use recipient restrictions for sensitive documents - set an expiration date when possible - use **View Only** when editing is not required - review active links regularly - remove links that are no longer needed ##### **Link Access Tracking** You may be able to review how a link has been used. This can include: - when the link was used - which email addresses accessed the document [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/79Gimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/79Gimage.png)