File Management

Using the File Browser
The file browser is your main place for managing documents in OfficeDocs. You can use it to move through folders, locate files, and perform common file actions. 
 Accessing the File Browser 
 
 Log in to your account. 
 Open the Files module. 
 Your files and folders are displayed in the file browser. 
 
 File Browser Interface 
 
 Navigation Panel — Shows folders and quick-access areas 
 File List — Displays the files in the current location 
 Toolbar — Provides actions and view options 
 Breadcrumb — Shows your current path and helps you move back to earlier folders
 
 
 
 Navigating Folders 
 
 Click a folder to open it 
 Use the breadcrumb to move back up through locations 
 Use the navigation panel for quick jumps to other areas 
 Double-click a file to open it 
 
 View Options 
 List View 
 
 Files appear in rows with details 
 Useful when you want to see file information more clearly 
 
 
 Grid View 
 
 Files appear as thumbnails 
 Useful for more visual browsing 
 
 
 Quick Access Areas 
 
 Personal  — Your personal files 
 Shared  — Files shared by other users 
 
 File Actions 
 Right-click a file to access actions such as: 
 
 Searching 
 
 Use the search box. 
 Type a file name or keyword. 
 Results appear as you type. 
 Click a result to open its location or access the file. 
 
 
 Creating New Items 
 
 Click the New button to open creation options 
 Create a new document, spreadsheet, or presentation 
 Create a new folder

Creating Folders
Organize your documents by creating folders. Folders help you group related files and keep your file space clean and easy to manage. 
 Creating a New Folder 
 
 Navigate to the location where you want the folder. 
 Click the New button or the + Icon button. 
 Select Folder .
 
 
 Enter a name for the folder.
 
 
 Click on Ok . 
 
 Folder Naming Tips 
 
 Use clear, descriptive names 
 Keep names reasonably short 
 Avoid special characters such as
 \ / : * ? " < > | 
 
 Use a consistent naming style across folders 
 
 Creating Nested Folders 
 
 Open an existing folder. 
 Create a new folder inside it.
 
 
 Continue nesting as needed.
 
 
 
 Tip : Try not to nest folders too deeply. In most cases, 3 to 4 levels is enough. 
 Folder Structure Ideas 
 By Project 
 Use project-based folders when you want to group all files related to one job or client. 
 Projects/
├── Project Alpha/
├── Project Beta/
└── Project Gamma/ 
 By Date 
 Use date-based folders when you want to organize files by year, quarter, or another time period. 
 2026/
├── Q1/
├── Q2/
├── Q3/
└── Q4/ 
 By Type 
 Use type-based folders when you want to separate documents by purpose. 
 Documents/
├── Reports/
├── Proposals/
└── Contracts/ 
 After Creating 
 
 Move files into the new folder 
 Share the folder if needed 
 Add it to favorites for faster access later