# File Management

# Using the File Browser

The file browser is your main place for managing documents in OfficeDocs. You can use it to move through folders, locate files, and perform common file actions.

**Accessing the File Browser**

1. Log in to your account.
2. Open the **Files** module.
3. Your files and folders are displayed in the file browser.

**File Browser Interface**

- **Navigation Panel** — Shows folders and quick-access areas
- **File List** — Displays the files in the current location
- **Toolbar** — Provides actions and view options
- **Breadcrumb** — Shows your current path and helps you move back to earlier folders [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/rHEimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/rHEimage.png)

**Navigating Folders**

- Click a folder to open it
- Use the **breadcrumb** to move back up through locations
- Use the navigation panel for quick jumps to other areas
- Double-click a file to open it

##### **View Options**

**List View**

- Files appear in rows with details
- Useful when you want to see file information more clearly

[![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/FIvimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/FIvimage.png)

**Grid View**

- Files appear as thumbnails
- Useful for more visual browsing

[![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/onVimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/onVimage.png)

**Quick Access Areas**

- **Personal** — Your personal files
- **Shared** — Files shared by other users

**File Actions**

Right-click a file to access actions such as:

[![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/inRimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/inRimage.png)

**Searching**

1. Use the search box.
2. Type a file name or keyword.
3. Results appear as you type.
4. Click a result to open its location or access the file.

[![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/kokimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/kokimage.png)

**Creating New Items**

- Click the **New** button to open creation options
- Create a new document, spreadsheet, or presentation
- Create a new folder

[![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/gA0image.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/gA0image.png)

# Creating Folders

Organize your documents by creating folders. Folders help you group related files and keep your file space clean and easy to manage.

##### **Creating a New Folder**

1. Navigate to the location where you want the folder.
2. Click the **New** button or the **+ Icon** button.
3. Select **Folder**. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/f9Himage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/f9Himage.png)
4. Enter a name for the folder. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/0SQimage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/0SQimage.png)
5. Click on **Ok**.

##### **Folder Naming Tips**

- Use clear, descriptive names
- Keep names reasonably short
- Avoid special characters such as **\\ / : \* ? " < > |**
- Use a consistent naming style across folders

##### **Creating Nested Folders**

1. Open an existing folder.
2. Create a new folder inside it. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/D0Timage.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/D0Timage.png)
3. Continue nesting as needed. [![image.png](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/scaled-1680-/GG2image.png)](https://wikidev.emailarray.com/uploads/images/gallery/2026-10/GG2image.png)

**Tip**: Try not to nest folders too deeply. In most cases, 3 to 4 levels is enough.

##### **Folder Structure Ideas**

**By Project**

Use project-based folders when you want to group all files related to one job or client.

```
Projects/
├── Project Alpha/
├── Project Beta/
└── Project Gamma/
```

**By Date**

Use date-based folders when you want to organize files by year, quarter, or another time period.

```
2026/
├── Q1/
├── Q2/
├── Q3/
└── Q4/
```

**By Type**

Use type-based folders when you want to separate documents by purpose.

```
Documents/
├── Reports/
├── Proposals/
└── Contracts/
```

##### **After Creating**

- Move files into the new folder
- Share the folder if needed
- Add it to favorites for faster access later