Document Editing

Editing Word Documents
OfficeDocs includes a full-featured word processor for creating and editing text documents. This guide provides an overview of the main editing tools and document features available in the editor. 
 Document editor overview 
 When you open a Word document, the editor includes: 
 
 Toolbar : Formatting and editing tools at the top of the page 
 Document area : The main workspace where you write and edit content 
 Status bar : Page count, word count, and zoom controls 
 Sidebar panels : Additional tools for navigation, styles, and comments 
 
 
 Basic editing 
 You can perform common editing actions directly in the document. 
 Typing and editing text 
 
 Click anywhere in the document to place the cursor. 
 Type to insert text at the cursor position. 
 Use Backspace to remove characters before the cursor. 
 Use Delete to remove characters after the cursor. 
 
 Selecting text 
 
 Click and drag to select text. 
 Double-click to select a word. 
 Triple-click to select a paragraph. 
 Press Ctrl+A to select all content. 
 
 Formatting text 
 The toolbar gives you quick access to common formatting options, including: 
 
 Font family and size 
 Bold, italic, underline, and strikethrough 
 Text color and highlighting 
 Text alignment 
 Line spacing 
 Bulleted and numbered lists 
 Indentation 
 
 Working with document structure 
 Use document structure tools to organize content more clearly. 
 Headings 
 
 Apply Heading 1 , Heading 2 , or other heading styles from the style list. 
 Use headings to create a clear document outline. 
 Headings can also be used to generate a table of contents. 
 
 Sections 
 
 Insert section breaks from the Layout menu. 
 Use sections to apply different headers, footers, or margins in different parts of the document. 
 
 Inserting content 
 Use the Insert menu to add: 
 
 Images 
 Tables 
 Charts 
 Shapes  
 Hyperlinks 
 Page breaks 
 Headers and footers 
 Page numbers 
 A table of contents 
 Etc. 
 
 Page setup 
 Page layout options are available from the Layout menu, including: 
 
 Margins 
 Orientation 
 Paper size 
 Columns 
 
 Review tools 
 OfficeDocs includes review features to help you check and collaborate on documents. 
 
 Spell Check : Identify and correct spelling errors 
 Comments : Add notes without editing the main content 
 Track Changes : Record edits for review 
 
 Saving your work 
 Changes are saved automatically as you work. You can also press Ctrl+S to save manually. Each save may create a version history entry.

Editing Spreadsheets
OfficeDocs includes a spreadsheet editor for working with Excel files and other spreadsheet formats. This guide introduces the main tools and features available when editing spreadsheets. 
 Spreadsheet editor overview 
 When you open a spreadsheet, the editor includes: 
 
 Toolbar : Formatting, formulas, and data tools 
 Formula bar : Displays and edits the contents of the selected cell 
 Column and row headers : Help identify cell locations 
 Cell grid : The main area for entering and editing data 
 Sheet tabs : Switch between worksheets 
 Status bar : Displays quick calculations and zoom controls 
 
 Working with cells 
 You can perform common actions directly in the spreadsheet. 
 Selecting cells 
 
 Click a cell to select it. 
 Click and drag to select a range. 
 Click a column header to select an entire column. 
 Click a row header to select an entire row. 
 Press Ctrl+A to select all cells. 
 
 Entering and editing data 
 
 Select a cell and start typing to enter data. 
 Press Enter to confirm and move down. 
 Press Tab to confirm and move right. 
 Press Esc to cancel editing. 
 Double-click a cell or press F2 to edit existing content. 
 Use the Formula bar to edit longer values or formulas. 
 
 Working with formulas 
 Formulas in OfficeDocs begin with the =  sign. 
 Examples: 
 
 
 =A1+B1 to add two cells 
 
 
 =SUM(A1:A10) to total a range 
 
 
 =AVERAGE(B1:B20) to calculate an average 
 
 
 =IF(A1>10,"Yes","No") to apply conditional logic 
 
 
 
 For more advanced usage, refer to the Working with Formulas guide. 
 Formatting cells 
 OfficeDocs provides a range of formatting options, including: 
 
 Number formats such as currency, percentage, and dates 
 Font size, font color, and cell fill color 
 Borders and alignment 
 Text wrapping 
 Merging cells 
 
 Managing rows, columns, and sheets 
 You can adjust the structure of a spreadsheet as needed. 
 
 Insert or delete rows and columns 
 Resize rows and columns by dragging borders 
 Hide or unhide rows and columns 
 Rename, add, or remove sheets 
 Reference cells from other sheets in formulas 
 
 Data tools 
 OfficeDocs includes tools to help organize and analyze spreadsheet data. 
 
 Sort : Reorder data by column values 
 Filter : Show only rows that match selected criteria 
 Pivot Tables : Summarize larger datasets 
 Charts : Present data visually 
 
 Saving your work 
 Changes are saved automatically as you work. You can also press Ctrl+S to save manually. Spreadsheets can be downloaded in supported formats such as  .xlsx, .ods, .csv, or .pdf.