Manage Smart Lists

A Smart List  is a type of  distribution list  with more options to make it easier to specify members and who is allowed to send emails to that list. 
 Just as a distribution list, a Smart List lets you reach multiple email addresses at once. For example, you could create a  team  address for your whole office team (team@mydomain.com), a  billing  address for your accounting team (billing@mydomain.com), and so on. 
 Smart Lists can be managed from the Admin Panel: 
 
 
 Go to the  Admin Panel .  
 
 
 Log in using your Admin username and password. 
 
 
 Adding a Smart List 
 
 Click on  Smart Lists  in the left menu bar. 
 Choose a  Domain  from the list. 
 Click on the button  New List. 
 In  List Name , type in the name of your list (only the part before the '@' sign). 
 In  List type , you have two options:
 
 Specify Members  (add each member one by one, by email address), or 
 All domain users  (automatically include all valid emails of the chosen domain). 
 
 
 In  List security,  you can choose who can send emails to this smart list:
 
 Only members can post : all or only some emails from the same domain can post, 
 Password protected : only senders that include the password at the beginning of the subject line can send (email subject example, with a custom password between square brackets: [mypass]My Subject ), 
 No protection : anyone can send emails to this list. 
 
 
 If you choose  Password protected , type in the chosen  password  in the input field. You can share this password with accepted senders and instruct them to include it in the email subject (for example:  [customPassword]My Subject  - the password will be removed before recipients receive the email). 
 You can choose to  Send a copy of the message to the sender . 
 Click on the  Add Smart List  button to finish the setup. 
 
 Managing Smart List Members 
 Adding new members to a Smart List where List Type is  Specify Members : 
 
 Click on  Smart Lists  in the menu bar. 
 Choose a  Domain  from the list to show the available Smart Lists. 
 Click on the  member icon  next to the list you wish to edit 
 You can add  internal members  (hosted by us, unlimited) or  external members (hosted by another provider, maximum 4 per account). 
 You can choose if they can post to this smart list by setting  Can post  to  Yes  for each member you add. 
 To add an  internal member , select the email address from the dropdown, and click on  Add Member  button. 
 To add an  external member , type in the input field the email address and click on  Add Member  button. 
 
 Deleting members 
 
 Click on  Smart Lists  in the menu bar. 
 Choose a  Domain  from the list to show the available Smart Lists. 
 Click on the  member icon  next to the list you wish to edit. 
 Remove members by clicking on the  delete icon  next to the member which you want to delete. 
 A confirmation pop-up will appear, showing the member that will be deleted. Click on  Delete  to confirm. 
 If the Smart List type is  All domain users , you can only remove the member's permission to post to that list. 
 
 Removing a Distribution List 
 
 Click on  Smart Lists  in the menu bar. 
 Choose a  Domain  from the list to show the Smart Lists. 
 Click on the  delete icon  next to the smart list which you want to delete. 
 An alert pop up will appear, showing the list that will be deleted. Click on  Delete to confirm.