# Sharing Email Folders

Folder sharing allows you to give colleagues access to specific folders in your mailbox. You can grant "Read-only" access for viewing or "Full" access for those who need to manage and reply to messages on your behalf.

## How to Share a Folder

### Option 1: From the Webmail (Recommended)

1. Go to the **[Webmail](https://wikidev.emailarray.com/books/1-configure-a-new-e-mail-address-getting-started/page/webmail-access).** Log in using your full **e-mail address** and your **current e-mail password.** Click on the **User** icon from the top right to activate the menu. Then click on **My account**
2. **Access Settings:** Click on the **User icon** in the top-right corner and select **My account**.  
      
    [![Webmail - how to access advanced settings for your email account.jpg](https://wikidev.emailarray.com/uploads/images/gallery/2024-08/scaled-1680-/etxwebmail-how-to-access-advanced-settings-for-your-email-account.jpg)](https://wikidev.emailarray.com/uploads/images/gallery/2024-08/etxwebmail-how-to-access-advanced-settings-for-your-email-account.jpg)
3. **Right-Click to Share:** In the folder list on the left-hand side, find the folder you wish to share and **right-click** on it.
4. **Open Share Settings:** Select **Share** from the context menu.  
      
    [![Webmail - how to share a folder with other users.PNG](https://wikidev.emailarray.com/uploads/images/gallery/2026-02/scaled-1680-/webmail-how-to-share-a-folder-with-other-users.PNG)](https://wikidev.emailarray.com/uploads/images/gallery/2026-02/webmail-how-to-share-a-folder-with-other-users.PNG)
5. **Add a new User and sharing permissions:**
    
    
    - Click the **Add** button.
    - Select the user you wish to share with from the list.
    - Choose the appropriate **Permissions** (see the guide below).
    - Click on **Ok** button to save.  
          
        [![Webmail - how to share a folder with other users - select permissions for each user.PNG](https://wikidev.emailarray.com/uploads/images/gallery/2026-02/scaled-1680-/webmail-how-to-share-a-folder-with-other-users-select-permissions-for-each-user.PNG)](https://wikidev.emailarray.com/uploads/images/gallery/2026-02/webmail-how-to-share-a-folder-with-other-users-select-permissions-for-each-user.PNG)

### Option 2: From the User Panel

1. Visit the **User Control Panel** ([https://cp.emailarray.com](https://cp.emailarray.com/)). Log in using your full email address and password.
2. Click on the **Folders** icon.
3. Click the **Edit (pencil) icon** next to the folder you want to share.
4. Click **New Share**, select the user and their permissions, and click **Share**.

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## Managing or Removing Permissions

### From the User Panel

1. In the **User Control Panel**, click the **Folders** icon.
2. Click the **Edit (pencil) icon** next to the folder.
3. Click the **"-" (minus sign)** next to the user you wish to remove.

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##  

## Understanding Permissions

<table data-path-to-node="19" id="bkmrk-level-what-can-they-"><thead><tr><td>**Level**</td><td>**What can they do?**</td></tr></thead><tbody><tr><td><span data-path-to-node="19,1,0,0">**Read-only**</span></td><td><span data-path-to-node="19,1,1,0">Can see and read messages, but cannot move, delete, or mark them as read/unread.</span></td></tr><tr><td><span data-path-to-node="19,2,0,0">**Read/Write**</span></td><td><span data-path-to-node="19,2,1,0">Can read, move, and flag messages.</span></td></tr><tr><td><span data-path-to-node="19,3,0,0">**Full**</span></td><td><span data-path-to-node="19,3,1,0">Can read, write, delete, and manage the folder's contents entirely.</span></td></tr></tbody></table>

<p class="callout warning">**Don't Lock Yourself Out:** By default, your own account has "Full" permissions. **Do not remove your own permissions** from the list, or you will lose access to that folder and will need an administrator to restore it for you.</p>

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